Please bring everything into Michelle Bovard at your convenience, but before your anticipated start date. I am located in the High School Office (if I am not here, feel free to drop it off). You may also return the required paperwork by mail to: Summerfield Waldorf School & Farm, Attn: Michelle Bovard – HR Manager, 655 Willowside Road, Santa Rosa, CA 95401.
- Pay Day Schedule (print for your reference)
- Time Card Process (print for your reference–if this process is not followed your pay may be delayed)
Hiring Paperwork
Only the forms listed below need to be returned as noted–there may be some listed on this page that do not apply to you.
Please read the following instructions carefully and return paperwork back to Michelle Bovard as requested.
Employee Notice: You will receive an Employee Notice or Letter of Employment in person. Please read, sign and return.
Employee Handbook, and Code of Conduct: Sign and return the Handbook Acknowledgement.
- Employee Handbook
- Code of Conduct
- Acknowledgement (print and return)
Employee Emergency Authorization Request: Please fill out and return.
- Employee Emergency Authorization (print and return)
Form I-9: Please fill out Section 1 of the I-9 and return. Please bring with you the required documents proving citizenship as mentioned on page 3.
- Form I-9 (print and return pages 1 and 2)
Form W-4: Please fill out and return.
- W-4 (print and return)
Form DE4: Please fill out and return.
- DE4 (print and return)
Automatic Deposit Authorization: Please fill out and return.
- Direct Deposit Form (print and return)
Emergency Procedures and Protocols: Please familiarize yourself with Summerfield’s emergency procedures and protocols and be prepared to implement them as necessary.
- SWSF Emergency Operations Plan
- Emergency Operations Plan Acknowledgement (print and return)
- Flood Plan
TB Risk Assessment and/or Examination Certificate of Completion:
California law requires that school staff working with students be free of infectious tuberculosis (TB). A negative test result is a precondition of employment. If you have had a TB skin test in the past four years, you may submit a copy of the results. Otherwise, you will need to arrange for a skin test with your personal physician, or go to Concentra Medical Clinic with whom the school has an account. This clearance must be completed before you start work.
- Authorization Form for Concentra (print, complete, and bring this form with you if you choose to go to Concentra)
- TB Risk Assessment and Cert of Completion Form
Fingerprints:
It is necessary for you to have a Live Scan fingerprint clearance before you begin your work. Your offer of employment is not official until we receive this clearance. A list of Live Scan offices near you can be found by clicking the link below. You may not transfer results from another company or school; we are required by the State to collect our own results. The results will be forwarded to us by the Dept. of Justice. The rolling fee you pay for this service can be reimbursed by Summerfield if you so request.
- Live Scan Request Form (not for use by Early Childhood applicants)
- List of Live Scan Offices
Workers’ Comp Written Notice and MPN Notice: Read the Notices below, sign the Acknowledgement, and if you want, the Pre-designation form, and return.
The Workers’ Comp Written Notice is for your information explaining how the Workers’ Comp system works. The Employee Notification and MPN handout is provided by our WC insurance company and explains what to do in case you are injured on the job, and describes what the MPN is.
- Workers’ Comp Written Notice and MPN Notice (Keep the handout and brochure for your information)
- Acknowledgment (print and return)
Mandated Reporter Training
Mandated Reporter Training is required of all educators by the State of California. The link below will take you to the training website. When you have completed the mandatory training, provide a copy of your Certificate of Completion, either electronically or hard copy.
For all Educators:
- Mandated Reporter Training website (print and return the certificate when you finish and pass the training)
For all Early Childhood Educators:
- California Child Care Providers: Mandated Reporter Training (print and return the certificate when you finish and pass the training)
For your Reference
- State Disability Insurance Provisions Brochure
- Sexual Harassment Brochure
- Paid Family Leave Brochure
- Family Care & Medical Leave
- Rights of Victims of Domestic, Sexual Assault and Stalking
- Lactation Accommodation Policy
CPR/First Aid
Please reach out to Michelle Bovard, HR Manager, for information regarding CPR & First Aid certification.